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Rental Policy

bottom sub logo Rental Policy
The Friends of the Fullerton Arboretum and the Fullerton Arboretum Authority are responsible for raising funds to help maintain the Fullerton Arboretum. In order to acquire the funds necessary to maintain and promote the Fullerton Arboretum, fees must charged for the use of the Arboretum.

TERMS AND CONDITIONS FOR USE OF THE ARBORETUM FACILITY
PERMITTED USES: Activities and educational programs that promote the enjoyment and knowledge of the botanical garden and local history collection are encouraged. Some social gatherings having a low impact on the grounds and the ambiance of the Arboretum are permitted by approval of the Arboretum Director.

NON-PERMITTED USES: Activities including sports and uses which impair the peaceful enjoyment of the grounds, such as highly amplified music, are prohibited. Uses which are inappropriate include, for example, prom activities.

SCHEDULING A USE: All uses are scheduled through the Fullerton Arboretum by submitting a "Fullerton Arboretum Meeting or Event Request Form" to the receptionist no less than thirty (30) days in advance of intended use. The Arboretum Director must approve the use. The Arboretum reserves the right to refuse use. All fees and deposits are due prior to the use date.

PRIORITY OF EVENT SCHEDULING: Friends of the Fullerton Arboretum, Arboretum educational and fund-raising events, including weddings, will have priority over outside events. Non-discounted events shall have priority over discounted events. Generally, outside events will be accepted on a first -come, first-served basis. The Arboretum Director will have authority in these matters.

Multiple events may be held con-currently on the Arboretum grounds. For example, a wedding and an art show, lecture or demonstration. The Friends of the Arboretum may conduct plant sales and operate the gift shop and offer educational programs at any time, regardless of other events.

COMPREHENSIVE GENERAL LIABILITY INSURANCE REQUIREMENTS: The Arboretum Authority and the Friends of the Fullerton Arboretum may require evidence of insurance coverage for outside users of the Fullerton Arboretum, especially if the user is conducting business at the Arboretum. If insurance is required, it shall be liability insurance equal to that of the Arboretum ( currently $1 million) and shall name the Fullerton Arboretum Authority; the State of California; the California State University, Fullerton (CSUF); the CSUF Associated Students, Inc.; the Friends of the Fullerton Arboretum; the City of Fullerton; the Fullerton Redevelopment Agency; and all of their respective departments, organizations, boards, commissions, officers, agents, and employees as additional insured.

RELEASE OF LIABILITY: All users must complete a "Fullerton Arboretum Liability Release Form" prior to use of the grounds or buildings.

SERVICE PROVIDERS: Due to the Fullerton Arboretum's and the Friends of the Fullerton Arboretum's tax status, the Fullerton Arboretum and the Friends of the Fullerton Arboretum do not provide tables, chairs or food services to the public. A list of approved providers of rental equipment and catering services is available.

SET-UP & TAKE-DOWN: All users are responsible for leaving the Fullerton Arboretum in the same condition it was in before the user arrived. This may include clean-up after the event.

ALCOHOLIC BEVERAGES: Alcohol may be served only through the auspices of an approved provider. Users are not allowed to serve themselves. Use must be consistent with Federal, State and Local laws. Kegs and Champagne Fountains are not allowed. If a license to sell or serve alcoholic beverages is required, a copy of the license must be presented to the Arboretum Director or designee at least one week in advance.

EVENT STAFFING: Staffing by Arboretum and/or Friends personnel is required for most events to protect the interest of the Arboretum. The number of personnel is dependent upon the type of event, time scheduled and equipment to be used by the group.

SECURITY STAFFING: Certain types of events require security personnel in addition to Arboretum or Friends staff, such as when alcohol is served, but not limited solely to such occasions. When this service is determined to be necessary by the Arboretum director, CSUF Public Safety shall perform security services. These services shall be arranged by Arboretum or Friends staff. The number of security personnel needed is dependent upon the type of event, time scheduled and number of attendees.

AUTHORIZATION FOR USE OF THE FULLERTON ARBORETUM: The Arboretum Director shall screen or approve or disapprove all applications for Arboretum use, and shall have authority to waive and set fees and regulations as necessary in good judgment.

GENERAL MISCEALLEOUS RULES AND REGULATIONS


 
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